Communications and Grants Manager

Part-Time Position: 60% time 

Start Date: Early fall, 2023

Location: East San Francisco Bay Area, California, based in Berkeley

Organizational Information

KIDS for the BAY (KftB) is an environmental education organization now in its 32nd year of operation. We deliver engaging, hands-on programs to our partner elementary schools throughout Alameda and Contra Costa Counties. Our programs connect school students with nature on field trips to creek, bay and ocean habitats, engage students in science learning that supports Next Generation Science Standards, and inspire students to become environmentalists. We provide professional development in environmental science education for our partner teachers. We also run an exciting Summer Camp for children ages 5 – 11 to explore in nature, learn hands-on science and become environmental stewards. For more information about our mission, impact and programs, please visit our website at KIDS for the BAY is a project of Earth Island Institute.

Our office is located in the Lorin District of Berkeley, walking distance from Ashby BART station and surrounded by popular coffee shops, restaurants and unique neighborhood stores, as well as a weekly Farmers Market. Most working days will be spent in the office, and there will also be site visits to our partner schools and our special field trip and Summer Camp locations. KftB offers a friendly, supportive working environment, with professional development opportunities.

The Ideal Candidate

The ideal candidate is passionate about environmental education and about supporting the mission and programs of KftB. They are committed to diversity, equity and inclusion, hands-on environmental science learning and promoting positive solutions to environmental problems. This candidate is excited to tell the stories of our work and promote our belief that everyone is an environmentalist! This person has a lot of energy and enthusiasm, is highly organized, has excellent writing and communications skills and can multi-task on a daily basis to meet the needs of working in an effective grassroots nonprofit organization that provides engaging, community-based programs. 


The Communications and Grants Manager will be responsible for managing communications and grants in a team-based approach, working with the Executive Director, the Education and Outreach Manager and the program staff team, as well as providing fundraising and office support. This position will report to the Executive Director.

Communications Management:

  • Help develop communications goals and plans
  • Manage monthly communications calendar and communications campaigns
  • Support the program staff team with communications projects including reports, photo documents, blog page stories, quotes, pictures and video clips
  • Write blog page stories
  • Complete regular website maintenance and content updates and post blog page stories to the website
  • Develop and send segmented and general Mailchimp email campaigns 
  • Help develop and contribute to the annual report and prepare report mailing
  • Manage social media campaigns and increase engagement (IG, FB, LI)
  • Organize Best Pictures folders for school programs and Summer Camp

Grants Management:

  • Prepare grant and contract management plans for assigned funders, including preparing reports, photo documents, and receipts/spreadsheets to support invoices 
  • Review grant and contract management plans with program staff, review and edit report packages prepared by program staff and ensure all components are complete and ready to submit
  • Update the Fundraising Calendar with report and invoice due dates

Fundraising Support:

  • Provide input to the annual Fundraising Plan
  • Research potential new funders
  • Manage Little Green Light Constituent Relationship Management database, help create appeals and develop and send acknowledgement emails to funders and donors
  • Prepare assigned components of proposal/grant application packages
  • Site visit liaison for assigned funders and donors

Office Support:

  • Process weekly office accounting, manage office accounts and keep all accounting records
  • Organize repairs for office equipment and maintain the efficiency of all office machines 
  • Take inventory and purchase office supplies and printed materials

Qualifications and Experience

  • At least two years of experience working in nonprofit organizations in communications and administration
  • Bachelor’s degree in communications, nonprofit management, education or related field
  • Excellent written and oral communications skills 
  • Experience with Google Suite (Gmail, Docs, Sheets, Slides, Calendar, and Forms) 
  • Mailchimp, basic WordPress, Canva, and Customer Relations Management database experience preferred

Work Traits/Skills

  • Energy and enthusiasm, upbeat, positive, mature attitude and professional communication approach 
  • Ability to multitask while maintaining attention to detail and high quality of work 
  • Excellent organizational, time management, and planning skills 
  • Willingness to follow direction from supervisor, as well as self-direct/manage tasks independently and work effectively in a team-based approach
  • Commitment to diversity, equity and inclusion


Starting salary is $33,000 per year at 60% time (Tuesdays, Wednesdays and Thursday each week), based on a full-time annual salary of $55,000. Health and vacation benefits are included.

Application Procedures

Start Date: Early fall, 2023 

Apply early; applications will be processed in the order received

In your application, please include your resume, a cover letter, and a list of at least two references with full name, title, place of work, relationship to you, and current contact information (phone and email) including at least one direct supervisor. 

Please submit applications by email to:

Please write: Communications & Grants Manager application in the subject line.